Professional Telephone Techniques

Research indicates that 93% of our message is ‘how’ we communicate and 7% is the content or the ‘what’.

Course Overview

For most organisations, the telephone is a key tool to communicating with customers. An impression of your whole organisation can often be formed on the quality of one call, and point of contact. This course looks at ‘best practice’ at each stage of a call; and how to manage and steer a call to generate the confidence and respect of your customers. We will also look at ways you can professionally handle the more difficult customer situations.
The telephone is a very effective tool in business, it can help your natural communication skills, making you much more concise and focused than if it were a face to face conversation. It can help you reach exactly the right person, and become a much better listener – because you have to be. For many of us using the telephone effectively is something we can all improve on; this course is designed to help you do just that.

Who is this course designed for?

This course is intended for anyone who recognises the need to improve their communication skills or confidence over the telephone.

Course Content

On completion of this course, delegates will be able to:

  • Use the techniques for being professional on the telephone
  • Make sure that they get the message across effectively
  • Improve their listening and comprehension of the other speaker’s needs
  • Recognise the importance of active listening and learn to use productive questioning techniques
  • Acknowledge and develop your telephone communication style
  • Adapt your style to the needs of individual customers
  • Choose the right approach for the right situation
  • Dealing with and diffusing complaints or conflict situations

The Business Impact

  • An ability to recognise different communication styles and communicate successfully with all customers
  • A confident and professional telephone manner
  • Understanding best practices at key stages of a call
  • The techniques to control and guide the call and handle difficult situations
  • Key phrases that create customer confidence

Your Course Tutor

Jon Williams has been a management trainer for more than fifteen years. Fully qualified through the CIPD, Jon works in both the public and privates sectors delivering a wide variety or management and personal development training.

What Our Customers Say

For me the course was a confidence builder, it was very good and covered all areas.  I thought the whole course was very worthwhile and I would recommend it to anyone. Penny Mallett – Kingspan

What Next?

  • Assertiveness and Confidence
  • 7 Steps to Closing the Deal
  • Successful Telesales Techniques

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